The "secret sauce" behind cutting-edge Aesthetic Clinics across the world.
Clinicea, the booster shot for your Aesthetic Clinic. The most comprehensive Aesthetic Clinic management software. Loved for being super-easy.
Clinicea Aesthetic Clinic EMR simplifies the workflow of Aesthetic Clinics by providing in-depth support for Specialized Skin History such as Skin Type, Hair Colour, History of Keloids, Erythema, Isotretinoin Usage, Tanning, Scars and more.
Includes comprehensive support for addressing chief complaints, HPI, Review of Systems, System Examination, PMH, Family History, Surgical History, Social History and more.
Particular attention has been paid for writing super quicker prescriptions with reusable protocols, favourites, ready combos and much more. You can also simply copy over and edit a previous visit note. The perfect EMR for your Aesthetic Clinic is here.
You get editable Flowsheets for each individual treatment. It helps to maintain checklists at the point of care and note down treatment details. Such a system ensures that Therapists even in the absence of Senior Practitioners provide consistent level of service and care to Patients in your Clinic.
You can further add or edit, existing intakes, questionnaires and checklists as follows:
Define the questions you want to ask, to create your own questionnaire.
Control the look and feel of each question and answer.
Make the questions super smart, by making them gender-aware and clinically smart.
Add the option to prompt for before-and-after images as part of the form. Annotate on images taken off your camera.
Create checklists based on reason of visit and have it come up automatically in the patient’s chart for fill-outs.
Use the prepared casesheets for yourself or auto-share with your patients over email/SMS for specific scenarios.
Have the answers graphed, aggregated, computed, linked – anything you need to get done.
Save prefilled templates for reuse and super-fast completion of notes.
Switch-on auto computing formulas, mandatory fields, abnormal data detection, auto population of history data and much more.
Use the smart imaging tool on the cloud from Clinicea. It auto filters the library based on patient’s gender. Hooks up to your camera directly, so you can take pictures straight inside Clinicea. Compares treatment images and more.Before and After Images
Comparative “Before and After Images” are a must for Aesthetic Clinics. Using Clinicea you can store multiple before and after Images from various angles and associate them with each Package, as well as with each Treatment Sitting.Draw, Annotate, Highlight
You can now upload any type of Image for a Patient, and draw on them. You can also annotate and highlight right on the image and save it against the Patient's record.More Imaging Tools
Compare up to 4 images at a time.
Watch a pre-made slideshow of all images for each patient – courtesy, your in-built personal image assistant.
Clinicea also has in-built auto-compression and resizing algorithms to ensure image sizes are optimized automatically.
We understand the need for the "Perfect Prescription". For your patients, it is the only tangible output of all the effort you are putting behind EMR. Switch to the next generation in prescription technology - QR Coded, digitally signed, completely personalised. Any layout, any combination of data, vital charts, lab trends, or graphics.
Tired of hearing, 'it cannot be done'- come talk to us . Any design you can think of under the sun, we can do it.
A good EMR lets you record medical data easily, but a great EMR actually gives something back to you. It saves you time by crunching all the data, analysing it, and then presenting it to you in an easy to consume format. This is what Clinicea EMR does for you.
Clinicea EMR module scans through all the medical records of a patient to identify pre-conditions, PMH, ongoing Rx, important trends in investigation results and more. Everything is combined to present to you an automated 1-page medical summary for each patient. Available as soon as you open a patient’s chart. Fully customisable – so that emphasis can be laid on what matters to you the most. Now, prepare for patient visits with just one glance.
Clinicea sets up neat visualization for you, with border-line markers. The markers have in-built intelligence. They re-align themselves as per patient’s gender and age. Identifying a trend is quick and easy.
For chronic cases you go a step further with the “Compare Visit” Tool. You can visually compare progress for a patient across multiple visits. In-built clinical intelligence ensures that you arrive at meaningful analysis, without complications of filtering and sorting. Track progress intuitively at the click of a button.
Zoom is great for secure video calls. However, there is a lot more that your Virtual Aesthetic Clinic needs for a successful Teleconsult. We understand that and have all of it covered in Clinicea.
Issue join-in reminders to the patient to ensure timely attendance.
Write notes easily in the EMR while engaging the patient.
Show progress indicators, and trends by sharing your screen.
Switch-on collection of payments online. Money gets deposited directly into your account.
Issue e-prescriptions as soon as the call is over
Ensure automated feedback collection to build your online brand.
Ensure easy compliance by switching on automated consents. Clinicea comes with ready to use consents for your Aesthetic Clinic. You can use it out of the box or have custom content designed for yourself. Fool-proof workflows ensure consents are prompted for, digitally signed off, and saved against the patient's chart before a service is rendered. Have the peace of mind that clinic is medico-legally sorted with “assured automated Compliance”.
In-built support for various types of medical coding to ensure your Aesthetic Clinic complies with all local regulation as needed. Includes support for ICD-10, ICD-9, CVX, RxNorm, LOINC, SNOWMED-CT, HCPCS and more. Data exchange, compliance and insurance claiming, all made easier with the Clinicea EMR.
It has been a pet project at Clinicea to assist Clinicians in research by helping extract, dissect and analyse EMR data for publication in journals. To facilitate this process, we have developed a ‘clinical audit tool’.
The clinical audit tool will help you mine data, draw inferences and support research. It also checks the quality of clinical data, and lets you know where the processes have scope for improvement.
Clinicea understands the functioning of Aesthetic Clinics very well. Even if your Receptionist forgets the duration of a service or if you have a newbie at the desk, be rest assured that the appointment schedules are now going to be 100% accurate, as Clinicea fully automates setting of Appointment Duration, colour codes them, sends out associated questionnaires, prompts for e-consents, follow-ups prearrival, reaches out on your behalf post treatment and more.
To make it easy and quick for the Receptionist, Clinicea will also filter out services by Patient “Gender”, showing only what is relevant. It will also track and remind the Receptionist of incomplete package items, or money owed to the Clinic when booking appointments for a Patient.
Did I also add that you can book appointments just against a resource e.g., treatment room, or a laser equipment? Several clinics prefer to do just that and assign a therapist to an appointment only upon patient arrival. That is well supported too 😊.
As I told you at the beginning, Clinicea is by far the most powerful scheduling system built specifically for all the needs of a Aesthetic Clinic. So, you can also
Spot the number of initial consults with new patients against the follow-ups with existing ones at a glance.
Helpful prompts to your front-desk to rebook the patient at the time of checkout.
Book appointments against leads too. Conversions take place in the background.
Automated bots can interact with patients to help them confirm or cancel over just SMS.
There’s a lot more.
It does not matter if the front desk marked the appointment as a no-show, or missed out on doing so. Built-in intelligence detects no-shows and reaches out to them to reschedule.
Log check-in and check-out times. See who all are late. Apply for leaves and block dates. Setup rosters by staff role, for weeks or months in advance.
Insurance billing, selling gift cards, offering easy instalment options, managing petty expenses, charging cards through integrated payment gateways, creating deals & offers, viewing detailed transaction statements from patients, vendors and corporates. Everything your Aesthetic Clinic needs today and will need tomorrow, as you grow.
1-click integrated billing.
Flexibility to ‘Bill To’ Patient, family-head, corporate or insurance.
Feed in insurance agreements & policies for auto splitting.
Offer Points, Rewards, Promotions.
Issue quotations and convert to bill
Pay-out incentives and commissions to staff.
Used by some of the largest Aesthetic Clinics in the world, selling, tracking, & managing packages has never been easier.
Services and products can be combined on the fly to sell custom packages.
Create the package you want, at the price which will ‘sell easy’. Just edit the final price to end it in 9’s e.g., 2,999. Discount and taxes get auto-computed for you.
See the number of sessions completed, and what’s left. Drill down for details. Audit is just 1-click.
Start easy instalments for payment of packages. Tailor it as per package price.
You can create custom treatment plans, and share your recommendation along with estimates. Product Counsellors can then sit with the patient, to explain the benefits and issue quotations. Easy instalments can be offered as part of the payment terms and attached to the treatment plan. Once everyone is good to go, activate it. In 1-click assign the package, convert quotation into a bill, setup a payment schedule, create appointments, and update the treatment plan status.
Paperless management, seamless integration with EMR, 2-step review process, automated follow-ups and more. Get everyone to become experts in best practises to run your in-house Lab.
Bar-coded sample collection.
Handles both Pathology as well as radiology, with image support
Easy routing support for outsourcing to external Labs
Full support for Medical Coding
Dedicated results Inbox for Practitioners to sign-off on results
Automated Nurse follow-up tasks created for adverse results
Fully integrated with investigation ordering in EMR.
Once you have issued a prescription in the EMR, your Pharmacy receives a copy in real-time on their screens. The pharmacist can now generate a bill, auto-reduce inventory by stock sold, and fill in the prescription - all of this in 1-single click
Comes with all the tools needed for inventory management:
Add inventory products quickly, or simply upload it via excel.
Use barcode scanners for inventory management.
Run stock takes and track variance.
Comes fully integrated with the Loyalty and reward Program for Patients.
Curofic is a 24x7 patient portal platform built for Aesthetic Clinics. A lot of attention has been put in making Curofic easy and intuitive. Stunning design, big buttons, simple navigation, support for all devices, 1 click access to commonly used features and more.
You on how much data you want to share in your Patient Portal.
Patients get to access all of their health records in .
Access to can be enabled under a single secure login.
Portal comes equipped with Video Calls, Virtual Assistant, Feedback Collector, Online Booking and more.
Empower your patients with new age tools. Switch on access to online lab results, digital prescription, online package tracking, QR code driven online bills, integrated payment options, access to health records for self or the entire family. Switch to Clinicea and build your brand as the cutting-edge Aesthetic Clinic you deserve to be known as.
Eliminate crowded waiting rooms. Reduce burden from the front desk. Let patients fill up the correct paperwork from the convenience of their homes. Just deploy a Smart Virtual Assistant for your Aesthetic Clinic.
Switch on smart-detection and watch the virtual assistant take over all questionnaire and consent requirements of your Aesthetic Clinic.
Collect pre-procedure e-consents, finalize package contracts, payment term agreements and more – all remotely.
Access paperwork and consents via the patient portal, EMR, or just via links in emails and SMS.
Automate follow-up with patients. Collect feedback and build your Aesthetic Clinic’s online brand. Delight them with free points when they share feedback. Act on those that matter, share the ones you like. Do it on your own website, so you retain complete control.
Keep It Super Simple. No lengthy forms or tedious checklists.
Patients can share feedback from the patient portal, from an e-mail or simply through an SMS link.
Delight your patients further by offering free points on every feedback.
You can setup a crack internal team that gets notified on every negative feedback to reach out and resolve issues immediately.
A CRM has a ton of features. Most however are not applicable for a clinic – due to regulation and the very nature of medical business. Such CRM systems come with a high learning curve and you pay more as well, for things you will never use.
This is why we built a Medical CRM inside Clinicea. We know your requirements well, and built just that. So, you get exactly what your clinic needs, without the extra complexity or cost. X-ray in to see the health of your marketing database with the funnel view. Target specific segments with tailor-made marketing campaigns. All the tools you need, to grow your Aesthetic Clinic.
Motivate existing patients with a
Encourage walk-ins with a
Retain better with the
Create promo codes to target slow moving services, products or idle days of the week.
Ensure every inquiry is followed up, every query answered. Bring back inactive Patients, cut-down no-shows. Log every incoming and outgoing call.
We love jazzy looking dashboards, but we struggle when it comes to understanding all of it. This is why we built a tool that gives you quick insights about your Aesthetic Clinic, in plain simple English.
“Which are my bestsellers?
Which cities are bringing in bulk of my revenues?
Who are my top 3 practitioners?
Which clinics are the top contributor to profits?
Which are the slowest days of the week?”
There’s a lot more.
Data islands are remnants of a bygone era. New age Aesthetic Clinic management systems are inter-connected, and interoperable. API’s access is not a feature, it’s a must. Clinicea platform comes fully integrated with Google Maps, Google Calendar, Instagram, Facebook, Outlook, Apple Calendar, RazorPay, Stripe, Paypal, Flutterwave, Twilio, Plivo, Mailchimp, SuperReceptionist, Curofic Feedback, Bluewaves, SMSGlobal, Virtual Queue Systems, Curofic Patient Portal and more. The list is ever growing as our developers are hard at work to build the most powerful Aesthetic Clinic management system, ever.
Believing "Customer is the King," we have actually built our company around this mantra. Customer Support has been turned into a game internally, where each of our team member’s score points by helping You. More the points, bigger the rewards at the end of every quarter. And Yes! Participation is mandatory for all, including the CEO, CTO, co-founders, management, developers, product specialists, in short everyone. We are because of You and we have built a culture that will not let anyone forget this at Clinicea.
Clinicea has built one of the most powerful Clinic Chain Management Software. It is used by some of the largest Clinic Chains in the world. You can link up and centralize management of all your Clinics in a day.
There are tons of additional features for Business Intelligence, Medical CRM, CallBox, Cloud Telephony and more. Have a look at the Perfect Software Platform for Clinic Chains.
Clinicea platform is battle-hardened, with deployments across multiple different configurations – multi-specialty integrated polyclinics, sensitive vaccination centres, as well as enterprise clinic chains with 90+ locations. All the things you need to secure your data and to be in compliance, are already in place. Additionally, your data is housed in the best and most secure facility, money can buy. End-to-end infrastructure is on Microsoft Azure Cloud, on geo-redundant, auto failover, high availability servers.
We have all of it preconfigured, with our specialists on hand to guide you every step of the way.
An aesthetic skin clinic software is a specialised platform used by Aesthetic Clinics, Cosmetic Clinics, Dermatology Clinics, Skin & Hair Clinics and Trichology Clinics to manage their end to end operations. Such platforms help track packages, handle finances, implement best practices for therapists to follow, retain customers with loyalty and rewards programs and ensure the clinic GROWs.
Clinicea is a comprehensive end-to-end system with integrations to worlds best platforms for marketing, social media, payment and communication gateways to enhance the Clinic’s brand, plugging in revenue leaks, increasing footfall and improving retention rates.
First and foremost, there are only a handful of dedicated “Medical Aesthetics Clinic Management System" in the market (well, besides Clinicea of course). Clinicea is laser focused on Aesthetics, hence it becomes pre-built with before/after image, best practises for recording LHR, Botox, Fillers, Dermapen etc treatment plans. The most comprehensive and easiest ever package management module. Automated consumables adjustment, no touch billing of products and services with tax computations. E-Consent for remote paperwork completion. Regardless of where your clinic is based, you will see Clinicea being used in your local area by a medi aesthetic clinic. We say this on the basis that over 10 years we have reached over 6 continents, without marketing. Medi Aesthetic clinics love us and have helped spread the reach of Clinicea by word of mouth and referrals.
Clinicea invests heavily on UX design and clinical workflows of aesthetic clinics, to make the software intuitive and easy to use. Moreover it comes backed by a team of product specialists who will hand hold you till you become an expert. Training and Support is forever free.
Yes, unlike any other medical aesthetic clinic management system, Clinicea offers unlimited free training. It is not just a 1-time training. We love to show you the new features when we launch, or ensure that in case you have staff turnover, the new staff member is quickly brought up to speed. Our mission is to further your success.
Nothing specialised. The standard hardware and devices work just fine.
Just book a demo and then take it for a trial. No credit card required.
20+ Specialties, across 6 continents, switched to Clinicea for growth.
Clinicea is an excellent medical system that provides a wide range of features, comprehensive patient management, and customizability to cater to different medical specialties. The software is user-friendly and offers excellent security measures, making it a top choice for clinics like ours who are looking for an efficient and reliable system to manage their practice. Although operating from another country, they were just a WhatsApp text away when we encountered any issues to deal with the system while setting up.
See live the cutting-edge technologies your Clinic can have. 1-on-1 walkthrough by a Product Specialist.
- Customizable EMR
- Patient Engagement
- Virtual Assistant