The "secret sauce" behind cutting-edge Spas across the world.

Clinicea Spa EMR simplifies the workflow of Spas by providing in-depth support for Specialized Skin History such as Skin Type, Hair Colour, History of Keloids, Erythema, Isotretinoin Usage, Tanning, Scars and more.

Includes comprehensive support for addressing chief complaints, HPI, Review of Systems, System Examination, PMH, Family History, Surgical History, Social History and more.

Particular attention has been paid for writing super quicker prescriptions with reusable protocols, favourites, ready combos and much more. You can also simply copy over and edit a previous visit note. The perfect EMR for your Spa is here.

A good EMR lets you record medical data easily, but a great EMR actually gives something back to you. It saves you time by crunching all the data, analysing it, and then presenting it to you in an easy to consume format. This is what Clinicea EMR does for you.

Clinicea EMR module scans through all the medical records of a patient to identify pre-conditions, PMH, ongoing Rx, important trends in investigation results and more. Everything is combined to present to you an automated 1-page medical summary for each patient. Available as soon as you open a patient’s chart. Fully customisable – so that emphasis can be laid on what matters to you the most. Now, prepare for patient visits with just one glance.

Zoom is great for secure video calls. However, there is a lot more that your Virtual Spa needs for a successful Teleconsult. We understand that and have all of it covered in Clinicea.

Issue join-in reminders to the patient to ensure timely attendance.

Write notes easily in the EMR while engaging the patient.

Show progress indicators, and trends by sharing your screen.

Switch-on collection of payments online. Money gets deposited directly into your account.

Issue e-prescriptions as soon as the call is over

Ensure automated feedback collection to build your online brand.

Ensure easy compliance by switching on automated consents. Clinicea comes with ready to use consents for your Spa. You can use it out of the box or have custom content designed for yourself. Fool-proof workflows ensure consents are prompted for, digitally signed off, and saved against the patient's chart before a service is rendered. Have the peace of mind that clinic is medico-legally sorted with “assured automated Compliance”.

In-built support for various types of medical coding to ensure your Spa complies with all local regulation as needed. Includes support for ICD-10, ICD-9, CVX, RxNorm, LOINC, SNOWMED-CT, HCPCS and more. Data exchange, compliance and insurance claiming, all made easier with the Clinicea EMR.

It has been a pet project at Clinicea to assist Clinicians in research by helping extract, dissect and analyse EMR data for publication in journals. To facilitate this process, we have developed a ‘clinical audit tool’.

The clinical audit tool will help you mine data, draw inferences and support research. It also checks the quality of clinical data, and lets you know where the processes have scope for improvement.

Clinicea understands the functioning of Spas very well. Even if your Receptionist forgets the duration of a service or if you have a newbie at the desk, be rest assured that the appointment schedules are now going to be 100% accurate, as Clinicea fully automates setting of Appointment Duration, colour codes them, sends out associated questionnaires, prompts for e-consents, follow-ups prearrival, reaches out on your behalf post treatment and more.

To make it easy and quick for the Receptionist, Clinicea will also filter out services by Patient “Gender”, showing only what is relevant. It will also track and remind the Receptionist of incomplete package items, or money owed to the Clinic when booking appointments for a Patient.

Did I also add that you can book appointments just against a resource e.g., treatment room, or a laser equipment? Several clinics prefer to do just that and assign a therapist to an appointment only upon patient arrival. That is well supported too 😊.

As I told you at the beginning, Clinicea is by far the most powerful scheduling system built specifically for all the needs of a Spa. So, you can also

Spot New from Existing Patients: Spot the number of initial consults with new patients against the follow-ups with existing ones at a glance.

Get re-bookings rates up: Helpful prompts to your front-desk to rebook the patient at the time of checkout.

Convert Leads to Patients: Book appointments against leads too. Conversions take place in the background.

Save time and money: Automated bots can interact with patients to help them confirm or cancel over just SMS.

There’s a lot more.

It does not matter if the front desk marked the appointment as a no-show, or missed out on doing so. Built-in intelligence detects no-shows and reaches out to them to reschedule.

Log check-in and check-out times. See who all are late. Apply for leaves and block dates. Setup rosters by staff role, for weeks or months in advance.

Insurance billing, selling gift cards, offering easy instalment options, managing petty expenses, charging cards through integrated payment gateways, creating deals & offers, viewing detailed transaction statements from patients, vendors and corporates. Everything your Spa needs today and will need tomorrow, as you grow.

1-click integrated billing.

Flexibility to ‘Bill To’ Patient, family-head, corporate or insurance.

Feed in insurance agreements & policies for auto splitting.

Offer Points, Rewards, Promotions.

Issue quotations and convert to bill

Pay-out incentives and commissions to staff.

Used by some of the largest Spas in the world, selling, tracking, & managing packages has never been easier.

Create packages on the Fly: Services and products can be combined on the fly to sell custom packages.

Left digit pricing: Create the package you want, at the price which will ‘sell easy’. Just edit the final price to end it in 9’s e.g., 2,999. Discount and taxes get auto-computed for you.

Package tracking simplified: See the number of sessions completed, and what’s left. Drill down for details. Audit is just 1-click.

Payment Terms: Start easy instalments for payment of packages. Tailor it as per package price.

You can create custom treatment plans, and share your recommendation along with estimates. Product Counsellors can then sit with the patient, to explain the benefits and issue quotations. Easy instalments can be offered as part of the payment terms and attached to the treatment plan. Once everyone is good to go, activate it. In 1-click assign the package, convert quotation into a bill, setup a payment schedule, create appointments, and update the treatment plan status.

Once you have issued a prescription in the EMR, your Pharmacy receives a copy in real-time on their screens. The pharmacist can now generate a bill, auto-reduce inventory by stock sold, and fill in the prescription - all of this in 1-single click

Comes with all the tools needed for inventory management:

Add inventory products quickly, or simply upload it via excel.

Use barcode scanners for inventory management.

Run stock takes and track variance.

Comes fully integrated with the Loyalty and reward Program for Patients.

Curofic is a 24x7 patient portal platform built for Spas. A lot of attention has been put in making Curofic easy and intuitive. Stunning design, big buttons, simple navigation, support for all devices, 1 click access to commonly used features and more.

You get complete control on how much data you want to share in your Patient Portal.

Patients get to access all of their health records in 1 single secure place.

Access to health records of their family members too can be enabled under a single secure login.

Portal comes equipped with Video Calls, Virtual Assistant, Feedback Collector, Online Booking and more.

Empower your patients with new age tools. Switch on access to online lab results, digital prescription, online package tracking, QR code driven online bills, integrated payment options, access to health records for self or the entire family. Switch to Clinicea and build your brand as the cutting-edge Spa you deserve to be known as.

Eliminate crowded waiting rooms. Reduce burden from the front desk. Let patients fill up the correct paperwork from the convenience of their homes. Just deploy a Smart Virtual Assistant for your Spa.

Switch on smart-detection and watch the virtual assistant take over all questionnaire and consent requirements of your Spa.

Collect pre-procedure e-consents, finalize package contracts, payment term agreements and more – all remotely.

Access paperwork and consents via the patient portal, EMR, or just via links in emails and SMS.

Automate follow-up with patients. Collect feedback and build your Spa’s online brand. Delight them with free points when they share feedback. Act on those that matter, share the ones you like. Do it on your own website, so you retain complete control.

KISS: Keep It Super Simple. No lengthy forms or tedious checklists.

Make sharing feedback easy: Patients can share feedback from the patient portal, from an e-mail or simply through an SMS link.

Reward Feedbacks: Delight your patients further by offering free points on every feedback.

Nip negative feedbacks: You can setup a crack internal team that gets notified on every negative feedback to reach out and resolve issues immediately.

A CRM has a ton of features. Most however are not applicable for a clinic – due to regulation and the very nature of medical business. Such CRM systems come with a high learning curve and you pay more as well, for things you will never use.

This is why we built a Medical CRM inside Clinicea. We know your requirements well, and built just that. So, you get exactly what your clinic needs, without the extra complexity or cost. X-ray in to see the health of your marketing database with the funnel view. Target specific segments with tailor-made marketing campaigns. All the tools you need, to grow your Spa.

Motivate existing patients with a Loyalty Program.

Encourage walk-ins with a Referral Program.

Retain better with the Membership program.

Create promo codes to target slow moving services, products or idle days of the week.

Ensure every inquiry is followed up, every query answered. Bring back inactive Patients, cut-down no-shows. Log every incoming and outgoing call.

We love jazzy looking dashboards, but we struggle when it comes to understanding all of it. This is why we built a tool that gives you quick insights about your Spa, in plain simple English.

“Which are my bestsellers?
Which cities are bringing in bulk of my revenues?
Who are my top 3 practitioners?
Which clinics are the top contributor to profits?
Which are the slowest days of the week?”

There’s a lot more.

Data islands are remnants of a bygone era. New age Spa management systems are inter-connected, and interoperable. API’s access is not a feature, it’s a must. Clinicea platform comes fully integrated with Google Maps, Google Calendar, Instagram, Facebook, Outlook, Apple Calendar, RazorPay, Stripe, Paypal, Flutterwave, Twilio, Plivo, Mailchimp, SuperReceptionist, Curofic Feedback, Bluewaves, SMSGlobal, Virtual Queue Systems, Curofic Patient Portal and more. The list is ever growing as our developers are hard at work to build the most powerful Spa management system, ever.

Believing "Customer is the King," we have actually built our company around this mantra. Customer Support has been turned into a game internally, where each of our team member’s score points by helping You. More the points, bigger the rewards at the end of every quarter. And Yes! Participation is mandatory for all, including the CEO, CTO, co-founders, management, developers, product specialists, in short everyone. We are because of You and we have built a culture that will not let anyone forget this at Clinicea.

Clinicea has built one of the most powerful Clinic Chain Management Software. It is used by some of the largest Clinic Chains in the world. You can link up and centralize management of all your Clinics in a day.

There are tons of additional features for Business Intelligence, Medical CRM, CallBox, Cloud Telephony and more. Have a look at the Perfect Software Platform for Clinic Chains.